HR & Payroll Administrator

HR & Payroll Administrator

Overview:

This is a new role joining an existing HR team in a scaling global demand response company, created to strengthen the operational backbone of HR as the business continues to grow.

The HR & Payroll Administrator will be responsible for ensuring employee lifecycle processes, HR systems, documentation, data, payroll inputs, and HR workflows run accurately and consistently.

This role will provide the structure and process discipline needed to support a scalable, well-organised, global HR function.

This role is central to creating a reliable HR “engine room” — ensuring employees, managers, and the HR team are supported through clear processes, accurate administration, timely follow-up, and well-maintained systems.

This role is suited to someone who enjoys structure, systems, detail, process improvement, documentation and data accuracy.

We are looking for someone interested in exploring how AI and automation can be used responsibly to streamline HR processes, reduce manual administration and improve ways of working.

About VIOTAS:

VIOTAS is a market leader in smart grid technology and demand response services. Headquartered in Limerick with global offices in Melbourne, Krakow, and Texas (U.S.), VIOTAS enables commercial and industrial clients to actively participate in electricity markets, generating revenue while supporting renewable energy integration and grid stability.

Recognised internationally for innovation and growth, VIOTAS plays a critical role in building a sustainable energy future and was named Ireland’s fastest-growing technology company at the Deloitte Fast 50 Awards in 2019.

Key Responsibilities

• Managing routine HR administration, maintaining accurate employee records, HR systems, trackers, templates, org charts and other HR documentation.
• Maintain and triage the main HR inbox, as well as secondary mailboxes, responding to routine queries and escalating more complicated requests.
• Identifying opportunities to improve, standardise and automate HR workflows, templates, checklists and processes through HR best practice, automation tools and appropriate use of AI models.
• Maintaining a global range of HR policies, handbooks, SharePoint folders, forms, and version control.
• Supporting compliance administration, including GDPR, APP, other local data protection requirements as well as right-to-work, employment records, and audit preparation.
• Preparing routine HR reports and supporting HR data accuracy.
• Tracking probations, contract changes, employee lifecycle actions, and related documentation.
• Preparing and coordinating payroll inputs, including starters, leavers, salary changes, benefits changes, and deductions.
• Support coordination of pre-start checks, day 1 readiness, and support new joiners and leavers are managed smoothly and consistently, including calculation of leave balances and payroll inputs.

• Conduct basic research and benchmarking analysis to support HR improvements.

• Supporting recruitment administration, including job posting, interview scheduling, offer, contract, and other compliance documentation.

• Participate in the People & Culture Committee supporting employee wellness with initiatives.
• Provide administrative and operational support across a busy HR function, assisting with ad hoc HR tasks, projects and other duties as required.

Essential Requirements

• Previous experience in an HR administration, payroll administration, or HR operations role.
• Relevant qualification or equivalent experience.
• Strong systems mindset, with experience maintaining HR systems, employee databases, trackers or structured workflows.
• Basic working knowledge of HR practices and employment legislation.
• Strong attention to detail and accuracy.
• Excellent discretion and judgement when handling confidential employee information.
• Strong organisational and prioritisation skills.
• Comfortable working with recurring processes, deadlines, and structured workflows.
• Confident using Microsoft Office, particularly Excel, Outlook, Word and SharePoint.
• Interest in using systems, automation and AI tools responsibly to improve processes, reduce manual work and support efficiency.
• Ability to manage multiple tasks and follow through to completion.
• Strong written and verbal communication skills.
• Professional, discreet, and service-oriented approach.
• Ability to work independently while escalating appropriately.
• Comfortable working in a busy HR environment with changing priorities.

Desirable

• Qualification in Human Resources, Law, Business, CIPD accreditation, or working towards.
• Payroll input or payroll coordination experience.
• Experience working in a multi-jurisdiction or international organisation.
• Understanding of data protection and employment compliance requirements
• Experience improving HR processes, templates, trackers, or workflows.
• Experience using AI, automation tools, workflow tools, or reporting tools to improve administrative processes.

Job Type: Full time, Permanent

Location: Limerick, Ireland (Hybrid)

Salary: Competitive based on qualifications, experience, and skills.

Benefits:

• Healthcare
• Pension
• Self-Directed Training Budget of €3,000 per year plus 10 days training leave
• Annual performance-based bonus.
• 25 days annual leave.
• Death-In-Service benefit.
• Dedicated People & Culture club

Working at VIOTAS:

VIOTAS fosters innovation, empowers autonomy, and cultivates an inclusive, flexible work culture. Our diverse, skilled team is dedicated to excellence and passionate about shaping a sustainable, low-carbon future.

Recognised among Ireland’s Best Workplaces and Best Workplaces in Tech in 2023, VIOTAS prioritises continuous training, professional development, and employee well-being.

VIOTAS is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Interested in being a part of a team shaping the future of sustainable energy? Apply today and join us in shaping the future of energy technology and sustainable solutions.