HR Executive (Payroll & Compliance)

We are seeking a detail-oriented Payroll & Compliance Executive to manage end-to-end payroll, attendance validation, statutory compliance, and salary disbursement for a multi-client passenger transport business.

The role also includes managing employee and trip data through our own ERP system and ensuring accurate vehicle vs. employee deployment reconciliation, directly impacting billing accuracy and profitability.

Key Responsibilities:-

Payroll Management:

• Process monthly payroll across multiple client deployments

• Ensure accurate computation of:

• Salary components (Basic, HRA, allowances)

• Overtime, incentives, reimbursements

• Deductions (PF, ESI, PT, TDS, insurance, advances)

• Generate payslips and manage Full & Final (F&F) settlements

Attendance Management:

• Collect and validate attendance from:

• Roorides ERP reports

• Client MIS / biometric systems

• Manual inputs (if any)

• Verify:

• Working days, weekly offs, holidays

• Overtime, shift patterns

• Absenteeism and leave records

• Resolve discrepancies with Operations prior to payroll processing

Roorides ERP – Employee Management:

• Manage employee lifecycle and deployment data on Roorides (internal ERP system)

• Key activities:

• Employee onboarding and profile management

• Updating employee status (active / inactive / transfer)

• Spare Driver or Monitor approval

• Ensure Roorides data integrity and alignment with payroll and attendance

• Act as a control point for employee accuracy across operations

Salary Approval & Payment Processing:

• Prepare client-wise and consolidated payroll sheets

• Obtain management approval before disbursement

• Coordinate with Accounts for Salary funding

• Ensure timely salary credit to employees

• Reconcile salary payments with bank records

Client-wise Payroll Handling:

• Maintain separate payroll structures for each client

• Manage variations in Salary structures and compliance applicability

• Ensure accurate employee-client mapping

Billing & Payroll Reconciliation:

• Reconcile salary payouts vs client billing

• Identify:

• Cost vs billing variances

• Missing or excess billing

• Support invoice validation with Accounts team

Vehicle vs Employee Deployment Reconciliation:

• Validate:

• Vehicle operating days vs employee attendance

• Trip data (Roorides) vs payroll records

• Identify and control:

• Employees paid but not deployed

• Vehicles billed without manpower

• Idle manpower vs active fleet

• Ensure complete alignment between trip data, attendance, payroll, and billing

Statutory Compliance:

• Ensure timely and accurate filing of:

• PF via Employees' Provident Fund Organisation

• ESI via Employees' State Insurance Corporation

• PT and TDS (Form 24Q, Form 16)

• Maintain statutory registers and documentation

• Ensure compliance with:

• Payment of Wages Act

• Minimum Wages Act

• Payment of Bonus Act

• Gratuity Act

Compliance Mapping:

• Maintain compliance applicability matrix as per client

• Ensure PF/ESI eligibility accuracy and employee enrollment

• Support audits and inspections

MIS & Reporting:

• Prepare:

• Payroll summaries

• Attendance reports

• Roorides vs payroll reconciliation

• Vehicle-wise manpower and cost reports

• Client profitability reports

• Ensure MIS submission within defined timelines

Coordination:

• HR: Employee lifecycle data

• Accounts: Salary processing, billing, reconciliation

• Compliance: labour departments and related parties

• Operation team: employee documentation and onboarding

Key Requirements:

Qualification:

• B.Com / M.Com / MBA (HR/Finance preferred)

Experience:

• 1– 2 years in payroll, compliance, and attendance

• Experience in transport / fleet / staffing environment preferred

Technical Skills:

• Advanced Excel / Google Sheets (reconciliation, MIS, control reports)

• Payroll software knowledge  

• Hands-on experience with ERP systems (Tally or similar preferred)