Manage end-to-end recruitment processes including sourcing, screening, shortlisting, scheduling interviews, and issuing offer letters.
Support employee onboarding, induction, engagement initiatives, and exit formalities.
Attendance, Payroll & Employee Records
Maintain and track employee attendance, leaves, and holiday schedules across all sites using appropriate tools and systems.
Provide accurate and timely data on attendance, new joinees, resignations, and terminations to the Payroll Service Provider for payroll processing.
Maintain and update employee records, contracts, and other HR documentation in compliance with legal standards.
Ensure strict confidentiality and safe custody of employee data and HR records.
Employee Relations & Compliance
Handle employee grievances in a sensitive and professional manner and ensure timely resolution.
Ensure compliance with all HR-related statutory obligations, including:
Provident Fund (PF)
Employees' State Insurance (ESI)
Gratuity
Shops & Establishments Act
Other applicable labour regulations
Stay up to date with relevant labour laws and ensure all HR and administrative functions comply with statutory requirements.
Administration & Office Management
Ensure smooth day-to-day office operations, including maintenance, cleanliness, visitor management, and staff coordination.
Prepare and issue employee ID cards.
Manage procurement and distribution of employee uniforms.
Monitor and manage office consumables and stationery inventory, ensuring timely procurement and cost control.
Coordinate domestic travel and accommodation arrangements for employees for official purposes.
Asset Management
Manage office assets including laptops, printers, phones, projectors, and other equipment.
Track asset issuance, maintenance, and return procedures.
Maintain an updated asset register and ensure accountability and proper usage of company assets.
Training & Coordination
Schedule and organize team meetings, office meetings, and training sessions, including venue arrangements, logistics, refreshments, and preparation of meeting minutes.
Manage a training calendar for employees and suppliers in line with the requirements of the Fair Trade Guarantee by WFTO.
Enable a culture of accountability, integrity, strong work ethic, and employee well-being.
Required Skills & Qualifications
Educational Qualification
Bachelor's degree in Human Resource Management, Business Administration, or a related field.
Experience
2–4 years of experience in a similar HR & Administration role.
Skills & Competencies
Empathetic to the needs of colleagues while operating within company policies and culture.
Sound knowledge of payroll processing requirements and HRMS software/tools.
Familiarity with labour laws and statutory compliance requirements.
Strong organizational and multitasking skills.
Excellent interpersonal, written, and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, and PowerPoint).
