Job Description:
1.Factory Administration & Operations
Handle day-to-day administrative activities of the weaving factory.
Ensure smooth functioning of office, security, housekeeping, and common facilities.
Maintain factory discipline and ensure adherence to company policies and factory rules.
Coordinate with production, maintenance, and stores teams for administrative support.
2. Attendance, Records & Documentation
Maintain attendance, shift schedules, leave records, and overtime data for staff and workers.
Maintain employee files, registers, gate records, and statutory records as required.
Ensure proper documentation related to joining, ID cards, uniforms, and employee records.
Maintain visitor registers, gate passes, and contractor entry records.
3. HR & Manpower Coordination
Coordinate with HR for recruitment support, onboarding, and employee documentation.
Assist in induction, policy communication, and employee engagement activities.
Handle worker-related administrative issues and escalate to HR / management when required.
4. Vendor & Facility Management
Coordinate with vendors for housekeeping, security, canteen, transport, and office supplies.
Ensure timely availability of stationery, consumables, uniforms, and safety items.
Monitor vendor performance, service quality, and cost control.
5. Compliance, Safety & Discipline
Ensure compliance with factory rules, safety norms, and statutory requirements.
Support audits, inspections, and compliance documentation as required.
Coordinate with safety team to ensure cleanliness, housekeeping, and basic safety practices on
the shop floor.
6. Reporting & Coordination
Prepare and submit daily / monthly admin-related reports to management and HO.
Coordinate communication between factory, HO, and external agencies.
Support management with administrative data and MIS as required.
Skills & Competencies
Good communication and coordination skills.
Can manage all the admin related work.
Ability to handle factory administration and worker coordination effectively.
Basic understanding of factory operations, labour practices, and discipline handling.
Proficiency in MS Office (Excel, Word, Email).
Strong organizational, multitasking, and follow-up skills.
